Purchase order Management on Magento, Shopify, WooCommerce and Amazon FBA
When retail was offline, once a month or quarter purchasing worked. Customers would walk into the stores and buy whatever is available. eCommerce is exactly the opposite in nature. Customers come to your site expecting a certain item to be available. If they don’t find it, It’s not only the loss of business for you, it’s a reputation that the customer carries about your brand.
Managing purchasing has become extremely critical now. Without an efficient process in place, you cannot grow your brand. Amazon has now set a benchmark for companies to manage their supply chain with utmost priority. While the excess stock is going to kill your working capital account, out of stock upsets the customer like none other.
The main challenge with eCommerce business is the necessity of having the right products available at the right time and in the right quantity.
Let us see how inefficient management of purchase order system can affect your sales, ranking on e-commerce websites and more. Let us see how:
Challenges with Managing Purchase Process for eCommerce on Amazon and Magento / Shopify / WooCommerce powered brand portals –
1. Sales momentum loss due to out of stock on Amazon, eBay etc:
Portals like Amazon favor brands or sellers who have inventory available whenever a customer wants to buy. Like I said above, otherwise, it leaves a bad taste in the mouth for the customer. Hence its very important for eCommerce managers to keep track of products with fast sell-through rate. Obviously equally important is to track products that don’t sell well and end up being dead stock. Without any detailed reporting of fast-moving products, you will always end up ordering at whim.
Tip: Consider using an inventory system that auto-suggests how and when to place orders with vendors. It must take into account previous sell-through rate and be able to predict ahead.
2. Losing rank as a seller:
eCommerce is all about consistently delivering quality items within the given timeframe. A happy customer is a customer for life. Hence if you go out of stock for a few products on Amazon and don’t replenish in time, it will hamper your seller account rating adversely. Not having an idea about when to order particular product results in losing your ranking on marketplace platforms like Amazon, eBay, Flipkart etc. Very simply Amazon pushes such sellers down in the ranking algorithm.
Like the above screenshot shows the Amazon sales rank of a product. There were 6 units sold in the first week, and then there was a sudden drop in the sale. With a drop in the sale, Amazon sales rank also drops slowly. (Source)
Tip: Look out for a PO system which can notify you on reaching reorder point of a particular product. Additionally, the system should be able to calculate the time taken for the delivery to reach your warehouse and factor that in the algorithm.
3. Limited storage for brands in Amazon FBA Warehouses:
FBA provides limited storage for brands and having stocked it up with slow-moving products will result in less space for fast-moving products. That might result in a stock out-situation for your must-have products. Again it will adversely affect your overall business. On top of that Amazon storage fees are usually very high as they only store items that move.
Tip: You may consider having a secondary storage warehouse beside FBA. That way you keep the FBA location available for whatever stock is selling fast. Secondary locations are usually cheaper, hence end up saving quite a bit on the storage costs levied by FBA.
4. Unable to track products en-route delivery:
There are circumstances due to which the delivery might be delayed. This can be either due to national holidays/adverse weather conditions/human error. Tracking that is important and accordingly must take actions to manage inventory at the warehouse.
Tip: Consider using a system which can help you keep a track of your delivery partners or reach out to delivery services to check the issue and keep customers updated with the updates.
5. Not staying updated with the expiry date of perishable products:
Dealing with perishable products is tricky for any business from an inventory management perspective. These short-lived items require express delivery. For example, food items, medication, cosmetics or anything else that has a short expiration date, requires special consideration while ordering inventory and shipping to customers.
You must keep track of the expiry date and use
Tip: There are expiry date trackers wherein you can be notified of the products reaching their shelf life. Consider updating it in the tracker along with the product while inwarding.
6. Failure to track stock levels at Freight Forwarder or any interim storage:
If you are importing goods from China / India or any other country, you must have a view of what stock is lying with the freight forwarder. Otherwise, you end up ordering more. That stock must be tracked and handled on a need basis. Freight forward might be able to also do inspection and QC on your behalf. Hence very important to have detailed inventory management there.
Managing all these and coordinating with various stakeholders is a challenging task and calls for a system that can aid in the process. In this article, I am going to talk about EasyEcom solution for inventory holders, Manufacturers, wholesalers to manage their stocks/PO/GRN’s/Reconciliation.
Read further to know more on how EasyEcom can be helpful with resolving all the challenges involved with Purchase Order Management:
Best Purchase order management system features:
1. Barcode generator for products
Generating Barcode for products is one of the primary things which brands do in-order to track their inventory. EasyEcom helps you in generating barcode and barcode labels, and also stores all the necessary information. This usually helps the product to have a unique identity.
2. Serialize inventory
Inventory serialization helps keep track of individual units using unique serial numbers. Expensive items such as jewelry, mobile phones, laptops etc need more detailed tracking to ensure no inventory shrink.
It is mainly a system generated unique serial number assigned to each item during the inwarding process. EasyEcom platform supports this feature in its enterprise edition.
3. Ability to handle multiple vendors for your product lines
Create, manage and track your vendor list from a single platform. With the help of EasyEcom PO system, handle multiple vendors for the same item along with their pricing structure. This is to make sure you receive your products at the best possible price.
4. Handling multiple currencies and managing purchase from different countries
If you deal in more than one currency and purchase product from suppliers in other countries then, EasyEcom helps you create the purchase order for international suppliers in their currency.
5. Multi-stage, multi-status, multi-party purchase order system
Most companies usually require a staging system to handle purchasing. Purchase plan is usually made by the warehouse team and the finance department approves it. Any system should be able to handle that. In EasyEcom, the approval process can be configured before submitting it to the vendor. After you create a PO successfully, you will be asked to approve the created PO wherein you can check if the right quantity of product is going to the right vendor.
6. QC process at inwarding
Quality Check at
The vendor either refunds the amount of those 10 bottles or send you extra 10 quantities in your next order.
7. Keep a track of products with expiry dates (Perishables)
The concept followed here is FEFO, that is the products with early expiration will be sold first. It is useful for food & pharma companies dealing with the products having a strict shelf life. So to stay stocked up with fresh products in your inventory, EasyEcom helps you keep a track of products nearing their expiry dates. By updating expiry dates during the inwarding process, the system allows you to apply FEFO on these products.
8. Shows suggested quantities to purchase
With not being aware of quantities to purchase for future sale, the inventory forecasting feature with EasyEcom will suggest you the quantities you should purchase based on your past sale.
For e.g. The system will provide you with the suggested quantities to fill your inventory based on the previous monthly average daily sale or previous season sale. In addition to that, the time taken by the vendor for delivery will also be calculated and factored in.
9. Shipment tracking
Tracking incoming shipments is equally important in the procurement process. As the products move out of vendors location, until it reaches the buyer, there are plenty of things that can go wrong. Especially when there is no contact or update provided on delivery, it can create complications for the sales team. EasyEcom tracks the tracking number for the incoming shipment and provides options to update the status as the items move along.
10. Get notified when a product reaches its reorder point
Receive system generated notifications on your personal device once a product reaches its reorder point and stay updated with your inventory in order to avoid losing on sales. Here, the sales teams will be made aware by the alerts based on the reorder points for the given SKUs.
The best part?
EasyEcom has easy integration with Magento/WooCommerce/Shopify/Amazon etc…
An automated system like EasyEcom can help you generate an error-free purchase order in a fraction of time. Evidence?
Consider use case of an existing EasyEcom client who uses Purchase Order management to grow their sales.
Luffy pets, being one of the best stores for providing best care foods and toys for our pets have started using EasyEcom to improve its perishable products sale.
Luffy Pets buys pet products from its multiple vendors spread across different countries. The major challenges which company had come across are,
1. Delay in shipments:
Shipments used to arrive at vendors location later than expected, which could either be due to national holidays or bad weather conditions. Because the vendors were not provided with any tracking number of courier services, Luffy Pets had to answer multiple calls if the package doesn’t get delivered on the expected date.
Solution: EasyEcom provided an option to update AWB number with courier service details in Purchase Order approval form. With this, the Package can be tracked on a timely basis and can be coordinated accordingly through courier service directly.
2. Managing expiry dates for perishable products:
The company deals with perishable products on a daily basis. Fresh food, meat, chemicals, and pharmaceuticals are examples of perishable items that used to get spoil or become unusable after some finite time. They had issues with managing similar products with different expiry dates.
Solution: EasyEcom helped them update the expiry of a product during inwarding process and apply FEFO process on these products at the time of shipments. This helped them save a lot of time and products from getting spoiled.
With the upgrades in technology, let us now see how the Purchase orders were managed when there was no system to work with. How this process was manually taken care of.
Comparison of Purchase Order generation, manual v/s automated:
It is important for you to know that it is never late to get started with an efficient procurement process. If you feel like your business needs control of its expenses and improve its profit, then an automated cloud-based system is a solution for you to keep an active eye on your business growth.
Hacking eCommerce Profitability: Sales vs Profit Game on Amazon
All the profitability calculators that currently exist in the market, are really not doing their job! They don’t even provide us with complete information. To be precise, they never advise you with the ways to increase your profit margins.
Don’t trust my words?
Let me show you how the existing calculators are a mess and, can even eat our money without us realizing.
What Amazon calculator is all about?
To sell on marketplaces like Amazon/Flipkart, you have to consider the deductions done at their side. Taking into account the Amazon calculator for a kitchen Appliance sold by me.
Amazon has shown the charges based on its deductions, Referral/commission fee (charges based on product category); Closing fees; shipping fees; sales tax.
If you price your products based on the above calculations, you are doomed to lose money. Want to know why? Its because the expenses aren’t limited to the above calculations, you also need to take care of Product returns; reverse logistics; damages; branding expenses; warehouse storage charges and more.
Let us now see how you can be on a safer side by considering Profitability affecting factors.
What are Profitability affecting factors?
An organization selling products have to bear additional charges apart from the product cost price.
For e.g. My organization sells kitchenware products and there are employees working for the company who needs the system to operate on, which uses electricity.
The company expenses will involve,
- Salary/commission for employees
- Warehousing charges
- Electricity charges
- Marketplace deductions/ returns/damages
- Employee discounts
- inventory shrinkage
- Shipment charges
- Loan interests (if any for the company).
If your inventory is stored in a third-party warehouse, they do charge extra on storage and logistics (forward and reverse).
So, one has to take care of these expenses while planning on selling the products. This profit will not be generated overnight; you need to have patience to win over the industry.
To work on this better, one has to break these into two categories, Fixed and Variable charges.
- Fixed charges remain constant, generally includes building rent/employee salary.
- Variable charges increase at a constant rate, it includes the products/utilities (electricity/phone bills)/wages, etc. These charges increase with time depending on the sale.
The image shows the fixed cost remains same and variable cost increases with time.
Keeping the above data handy, will always help you determine and be ready to overcome the challenges involved with your expenses. Now let’s talk about eCommerce specific factors:
Breakdown of charges applied by Amazon on a return
Please consider how much a marketplace (in this case Amazon) charges on receiving an order.
The user orders the product and makes the payment
If you see the below screenshot, it says the selling price of the product is 799 USD.
When the customer orders the product of 799/-,
MP deduction is based on,
Transferred amount to seller = 799 – 262.97 = 536.03
What seller gets?
An amount of +536.03
What marketplace gets?
An amount of +262.97
After seller returns the product, 799 USD is refunded to MP
Let us now see what amount is refunded and what extra charge does the seller holds from MP,
What MP gets here?
Seller refunds the whole amount to marketplace, (536.03) + MP extra deduction, (133.78) = 669.81/-
MP received amount before return = +262.97
669.81+262.97 = 932.78 – 799 = +133.78
What the seller gets?
The seller ends up paying an extra amount of -133.78 to the marketplace.
In addition to this, the brands are being charged extra for advertising their product on Amazon.
So, if we consider only the return charges we see that the product which a seller had got for 100, lists it on Amazon for 799, ends up paying extra 33.73 Rs. on return.
With handling the return rates, one should keep in mind to take care of these losses in the product listing rate on Amazon.
How to figure a product selling price while ensuring profitability–
Choosing the right marketplace to sell online is very important. Every marketplace has their own features when it comes to security, accessibility and fee structure. These sites take their commission based on your sales from their website and some others charge you in a different way. It’s like every e-commerce website has their own commission structure.
Let us now see what do these marketplace charges are based on,
- Commission fee which is charged based on the product category; it differs based on the category and marketplaces. The average commission being collected is around 15%.
- Fixed closing fee is based on the transactions done within a particular price range (M.P. e.g. Amazon/Flipkart) or based on per units sold by the brands (M.P. e.g. eBay).
- Shipping fee is charged based in Domestic and national shipping by the marketplaces. Brands can choose to offer free shipping or charge an extra amount. Few MP like Amazon and eBay allows self-shipment as well.
- Reverse Logistics charges are applicable for sellers on the returned products
- Payment Gateway fee, which is charged at 2.5% by few of the MPs like Flipkart/Paytm for transactions.
- Marketplace Penalties are for late shipment or on delivering damaged products
- RTO% (Return to the origin) is around 40% for some categories. It is charged when the orders cannot be delivered to the customer or when the products delivered is damaged and has to be shipped back to the warehouse. It can also include returns/fraud returns/customer error etc.
With these factors in mind, you also need to,
- Compete with other sellers in order to make a boost in your sale.
- Compare your rates from competitive websites (like rate comparison between Flipkart and Walmart)
Here is a question on Amazon central from a seller experiencing loss on a product because of their additional charges,
Growing marketplace fees will compel brands to sell at a higher rate. Customers do check multiple websites before buying a product, and when they get the same product at a much lower cost, they will not consider buying at your listed price.
All I can say is to stop selling the products where you end up with loss through these marketplaces and rather choose brands with value to ensure fewer returns. Identifying these opportunities to either increase the price or prune losses by discontinuing those SKUs, is extremely critical. Luckily you don’t have to manually do all this. There are software’s that consider all the factors and gives you a net profitability report. If you are selling online, be sure to subscribe to such software and monitor your profits per SKU, category or even at the brand level if you are selling multiple brands.
Profit is what matters in the end!!!
Quickbooks Inventory Management (To Go With or Not To Go With)
Quickbooks is NOT an inventory management software
One of the most strange things I hear people discussing how to manage inventory with Quickbooks. For goodness sake, please be aware that Quickbooks is a strong software but for accounting. It’s not specialized for supply chain/inventory management at all. Whatever inventory features Quickbooks provides are way too basic.
In this article, I will deep dive into what QuickBooks provides for inventory management and why it just doesn’t cut it. Will close it with a solution that can fill the gap.
So let us now see what inventory management features does QuickBooks offer.
Note: To manage inventory from QuickBooks, you need to have QuickBooks plus subscription which is offered at a rate of 39.95$/month as of today.
Inventory Management features in QuickBooks:
Add products manually to Quickbooks Inventory
QuickBooks allows you to add product images along with its details and SKU. You will be allowed to enter the date you want the inventory to be tracked from.
However, the main challenge here is,
– QuickBooks will not allow you to make entries in the past and hence cannot track the sales/inventory prior to the date of inventory tracking set in Quickbooks settings. It’s quite limiting for someone migrating from another platform.
Make changes to the product/services in batch
QuickBooks allows you to change multiple products at a time.
I.e. you can choose multiple products at a time and make appropriate changes like changing their status to inactive; setting a reorder point; adjust quantities, etc.
The main challenge here is, when you turn on inventory tracking for a product, it cannot be turned off. Instead, you will have to Make the product inactive and add a new product.
Create Purchase orders
QuickBooks helps you create a Purchase Order and a bill for the received products.
Creating PO and sending a bill creates a double process here,
– PO is generally created as a list of the products along with their quantities and approved price which we send to the supplier
– Bill is entered here to add the product to the inventory and make a record of payment made to the supplier.
Generate invoice while selling to customers
Create Invoice of products to send it to your customers with QuickBooks. Here, it will automatically decrease on-hand quantity by the amount you will be selling to the customer.
Check inventory reports
QuickBooks provides you with the inventory reports. It tells you which product has been the best selling one; how much quantity of each product has been sold within a time period; what is the net revenue you have generated and what value of inventory you currently have on hand.
These many features are not enough to have an effective Inventory Management. This is why it is recommended to go with third-party integration to track or manage an inventory efficiently with QuickBooks.
So now, let us deep dive into why Quickbooks should not be used to manage inventory as an alternate.
Missing Inventory features in Quickbooks and how to get it done with an alternate
EasyEcom being an all-rounder with managing inventory, it comes with more in-depth inventory management features which aren’t available with QuickBooks.
One click QuickBooks integration
EasyEcom comes with one click ready integration with all the accounting tools, Tally/Busy/Xero/QuickBooks.
Multiple channel integration
With easy integration channels, you can have real-time inventory management for all your products added in multiple websites/storefronts or marketplaces (eBay, Amazon, Etsy, etc) from a single platform.
Integration with Shipping Partners
With EasyEcom integration with shipping partners (USPS, DHL, UPS, etc) choose the best partner suited for your delivery and get updates on product delivery instantly. Also, get all the fulfillment updates, generate manifest for all the orders at one place, keep a check on canceled orders and returns.
Locate the inventory data and eliminate pricing error with the help of EasyEcom’s Barcoding feature.
It helps you allot a unique barcode for each SKU and for a faster checkout process using Barcode Scanner integration. Check the screenshot below.
Warehouse Inventory Management
The best part of EasyEcom is managing your warehouse from one point. Assign shelves for your products (Bin/shelf management), monitor your product and match with inventory counts (cycle count), manage multiple locations on one screen, reduce labor work and improve efficiency.
Manage Virtual Inventory
EasyEcom allows you to create a virtual inventory.
So for suppose, you have fallen to 50 counts listed in your inventory, and you have mentioned 800 in your virtual inventory because you know that you can fulfill this number of orders if it comes your way. So EasyEcom here will show 850 in all the marketplaces and you will keep receiving the orders from your account.
Business Analytics Report
Improve sales with the help of EasyEcom analytical data of fast-moving and slow-moving products. Also,
Receive a channel-wise report made on a daily/weekly/monthly basis.
Avoid late shipment of products with the help of Order Aging reports.
Apart from these, EasyEcom helps you overcome all the challenges involved with QuickBooks.
A quick comparison of Inventory management with QuickBooks and EasyEcom
QuickBooks does not do very well in the depth of inventory management and having a third party integration is necessary for detailed inventory management.
Inventory Management Features
|Inventory Sync with Marketplaces||
|Barcode Generator & Scanner||
|Expiry Date Management||
|Reorder Point management||
|Shipping partner Tracking||
Advantages of integrating Quickbooks with EasyEcom
Here are a few advantages which you get after integrating Quickbooks & EasyEcom,
- Manage your inventory and account details from a single platform
- Check marketplace reconciliation through Quickbooks in EasyEcom platform
- Manage all the transactions at payment level from a single platform
- Avoid paying extra for damaged products
- Save yourself from paying extra marketplace deductions.
Accounts management is as important as Inventory management is in the e-commerce market due to sheer volume. We can’t manually try to do those things. Just because of volume, it results into error or ignorance.
QuickBooks is great if you want to keep a check on your accounts, GST, tax reports or transactions. But, if you are already using QuickBooks for inventory tracking, it may fail to fulfill all your needs.
Managing inventory through excel sheets will be a decent start for your new business. However, once your business starts to grow, you will seek help from an Inventory management tool. You will be glad to know that we do have a lot of options to fill the missing pieces.
Inventory Management With Shopify for high volume Brands – with Challenges and Possible Solution
What if I told you that it sucks to be a high volume brand on Shopify? It sucks because Amazon has already set high standards for eCommerce companies and consumers expect that kind of service from every tom dick and harry selling online.
In order to deliver Amazon like experience to your buyers, you must do everything right:
- Don’t go out of stock on popular products
- Have clear images and detailed descriptions including all required info on product pages.
- Dispatch your shipments on time
- Deliver within 2 days (Yes, Prime sucks more 😉 )
- Give refunds to customers on any complaints they raise
These are a must these days. You need strong technology to make all this happen. If you are still not sure which shopping cart to use, let me give you a quick rundown on why Shopify is a decent platform unless you have very complex requirements. (hint: I don’t get any commission if you use Shopify)
- Shopify is easy to use and requires minimum effort from store owners for setup.
- It has integrated marketing tools for SEO.
- Store owners are provided with multiple themes providing a different look to their stores.
- It is one of the safest and most secure platforms for website creation & hosting
- It has 24/7 support available for its store owners.
In this article, we will focus on Inventory Management with Shopify for growing organizations.
Inventory Management with Shopify
Shopify comes with decent inventory management features for its customers. For small to midsize brands, most of the must-have features are already available. For the guide on Inventory management in Shopify please follow the link.
Some notable features are as follows:
Set up products with ease: Shopify helps you organize your product on the basis of categories, types, vendor, discount percentage and more. It provides you with a liberty to list N number of products, allowing import and export options through sheet upload to make the listing easier.
Handle product variations: If your product has multiple colors or is available in different sizes, Shopify allows you to easily list your products in variation and assign different SKU’s to each type.
Allot unique Barcode for products: Shopify allows you to assign a unique barcode to every product type and their variants.
Integrations with other eCommerce platforms: It also provides an extra plug-in for integration with different applications to sell on different channels and integrate with shipping partners, but with limited options.
With these many features around, it does have few shortcomings which many growing brands have been experiencing. Let us now look at some of these challenges. Later in the article, we will discuss possible solutions as well.
Possible Inventory Issues with Shopify
- The platform is flexible and easy to use. The application has paid versions available with a lot of features. However, to be precise with inventory management, it gets difficult handling SKU’s with variations. Consider the following example:
- A shop owner can only show up to 3 products variations with Shopify. For example, it is not possible to show a product based on its Brand, Color, Operating System, Warranty, Size, etc. as shown in the image.
2. Inventory sync between multiple Shopify store is not possible. Also for different channel integrations; there is no panel where inventory can be updated centrally.
Let us consider scenarios to understand this shortcoming better:
Scenario 1: An existing brand with Shopify store 1 has launched its new product line and plans on launching a new store i.e. Shopify store 2. To manage both the stores, they will have to login on separate panels for any update. That’s very cumbersome for the warehouse staff.
Scenario 2: A Brand has two stores for two different locations, supporting different currencies. Here again, the brand will have to launch two stores and manage them separately.
Let us check at the comment section of shopify store to empathize with the pain store owners have been going through,
- There is no process setup in Shopify to reconcile inventory or payment for returned or damaged products with the shipment.
- Shopify does not provide any order aging report or a detailed analytical report of the products.
- Shopify has its own payment wallet called Shopify Payment (which is not accepted everywhere) it charges extra on using a third party payment gateways like Paypal / Stripe.
- As the business increases, a brand might decide to open multiple warehouses to cater to its client from the nearest location. Shopify doesn’t support that scenario of multiple warehouses catering to a single Shopify store.
Let us now see how we can overcome the above challenges with a possible solution of using third party tools.
How Shopify Integration with a third-party inventory management application be beneficial in Managing Inventory?
Once the orders start soaring in from your Shopify store, you would like to simplify your daily activities. Such activities include:
- Generate pick list. In case of high volumes, multiple picklists to divide the work between pickers
- Barcode scan based sorting and document generation
- Inventory inward process – QC, Putaway
- Inventory forecasting and purchase order management
Trying to manage these things manually via spreadsheets is a recipe for disaster. Using multiple disconnected systems turns out to be complex and time-consuming. Instead, you should consider automating the complete process which should be worth every penny in the long term.
Let us first make you aware of why am I urging you to go for the third party integrated inventory system.
A potential solution for Shopify inventory sync issue
Consider an eCommerce shop owner Mr. Karan who runs a Health Care company named Fit and Glow with multiple brands i.e. Wow & Body Cupid etc. He sells his products across the globe. Below picture talks about his brand portfolio and what each brand is all about.
Before (Before integrating any specialized Inventory software for Shopify stores),
Then Karan searches for a solution to manage his inventory on both his Shopify stores, Amazon and other platforms. After extensive research Karan finalizes on EasyEcom’s Warehouse Management System. Let us now see what efficiencies he was able to derive.
After (When started using an Inventory Management Tool – (EasyEcom))
Let us now see what helped Karan to succeed in his business.
Benefits derived by Fit&Glow (Shopify store)after deploying EasyEcom?
Here is a detailed overview of what did Karan get from Shopify integration with EasyEcom.
Manage multiple operations from a single platform
– Consider logging in to different applications for updating inventory /sale details on multiple channels/ shipping updates/accounting management/excel sheet for order updates and more, than consider logging in to a single platform and handling all the process in one login.
– Inventory management solution is the one with a single login for handling all the process.
– EasyEcom provides that single platform support for all your multiple activities.
Real-time inventory update
– While managing multiple websites (like Shopify/Amazon/Flipkart/Etsy/eBay/Magento store/etc) from a single platform, real-time inventory sync is a must in order to avoid over-ordering of products. Update inventory count in all the channels from one panel.
– Once an order is received from eBay, the inventory will update its count to n-1 in all the other portals and eBay through EasyEcom. If the tool doesn’t have real-time inventory update, it may lead to a risk of overselling the products that will result in unsatisfied customer service.
Predict future inventory with the help of Inventory Forecasting
– This data will help you predict future sale based on previous sale history.
– EasyEcom software helps to overcome hurdles involved with calculating the sales and planning inventory with ease.
Manage sales profit with Business Analytics
– Improve sales based on analytical data of fast-moving and slow-moving products.
– Get channel wise sales made on the daily/weekly/monthly basis.
– Manage order shipment process with the help of Order Aging reports.
Stay connected with order shipment updates
- Get a flow of order processing and get notified in case of any missed/late shipments.
- Manage all the integrated shipping partners and their approval details on one screen.
- EasyEcom is well linked with shipping partners like FedEx, USPS, DHL etc.
Manage vendors and create PO and GRN
- Update vendor details and manage Purchase Order and Goods Received Notes on a timely basis.
- Handle B2B operations with EasyEcom inventory Management solution.
Keep a track on Payment Reconciliation and returns
E-commerce reconciliation and return management are necessary in order to make sure that companies receive the right amount from 3rd party marketplaces such as Amazon, eBay, Flipkart etc.
Easyecom is market-leader when it comes to Reconciliation, as it provides reconciliation
report for 7 Marketplaces –> Amazon, Flipkart, Paytm, Snapdeal, Shopclues, LimeRoad, and Voonik.
Based on the experience of companies like Fit & Glow, we put together following guide on how to choose to best inventory platform.
Settling with the best Shopify Inventory Integration
With that being done, it is also necessary to check if the platform has ready integration with any third party centralized inventory management solution. This, in order to make sure, if
you see an increase in sale, you will have an option to automate your inventory handling procedure with the help of Omnichannel inventory management solution Like EasyEcom
There are many platforms available in the market. But one solution platform with easy customization and flexible customer support is something one has to look for.
Some of the main benefits you receive from an effective inventory management solution include the following:
- You won’t be required to change or recount the stocks on daily basis.
- You will avoid over ordering the products
- Usage of barcode scanners will help you avoid manual errors and improve productivity.
- Customer satisfaction with the stock availability and on time delivery.
- You get numerous channels to integrate with and generate leads. No more lengthy telephonic/email conversations are required.
As your business grows, complexities are bound to grow. So whether you run one eCommerce store or multiple, it is necessary to understand proper inventory management practices and employ them in your organization. A proper platform that has best practices built-in can propel your efficiency and hence drive customer satisfaction.
International Order Routing for Amazon Multi-Channel Fulfillment (MCF)
Finding it difficult to manage orders from multiple channels? Or is it an issue of setting up warehouses to expand your business internationally?
Not to worry, Amazon FBA has it all sorted for the brands wanting to multiply their business across geographies and channels.
Amazon MCF – Boon for multi-channel sellers
Amazon FBA has expanded further allowing its sellers to use FBA for non-Amazon orders as well. Being a seller using multichannel fulfillment (MCF) at FBA, a lot of companies have been utilizing it as an advantage and running their businesses across channels. They drive sales on products from eBay or other online websites and web stores on Shopify / Magento etc. Amazon takes care of warehousing, shipment & return process.
Amazon MCF is available in USA, UK, Canada, Germany, Spain, Italy, France and Japan. To be eligible in MCF, brands have to list their inventory on Amazon for sale as well unless they are registered with their Pro Merchant accounts. Using their Pro Merchant accounts in MCF, brands are allowed to sell on non-Amazon sites without listing their inventory on Amazon.
Now let us see how multi-channel fulfillment works with FBA:
Step by Step Guide for MCF Process:
- Open a merchant account on Amazon
- Selected inventory is submitted to Amazon fulfillment center
- Create inventory listings for those products on required websites (other than Amazon)
- Customer buys the product from another channel
- Create a shipment order with Amazon as per chosen shipment option along with customer details,
Standard (3-5 business days)
Expedited (2 Business days)
Priority (next day)
- The order gets picked, packed and shipped by Amazon
- Tracking details get shared with the customer In order to process the return, Amazon receives the returned product and adds it back into the inventory if it’s in sellable condition.
How FBA handles International Amazon Orders
Brands wanting to sell in multiple Amazon sites such as UK, France, Italy etc can create a connection between their primary FBA location (for example US) and other international Amazon sites using Build International Listings tool:
- By clicking on the above link, start with building an international listing
- Select your source and target marketplace
- Create offers to be applied on inventory
- Define pricing rule as per your currency
- Set the shipping priorities, whether by self-fulfillment or FBA
- Review the settings and continue.
Source Marketplace is where sellers have set-up their primary Amazon seller account such us USA. Target marketplace is the place where sellers want to expand their business to such as European Amazon sites.
After setting up their pricing and shipping settings according to the International Shipping charges, the listing done in source marketplace will be shown in the target marketplace where they can change and adjust the prices accordingly.
Clicking on Language switcher at the top right of the page, one can switch between the marketplaces where changes in settings are required.
Selling Internationally outside of Amazon and fulfilling using MCF from Single FBA location
Amazon allows shipping international orders from supported FBA locations. So for example, if you are running a Shopify store focusing on UK, you can still fulfil those UK orders from the USA FBA. However as the volumes increases, this becomes increasingly more expensive to ship internationally. Hence brands need to analyze their order patterns and establish local FBA locations.
International FBA setup
Amazon has separate warehouses available in different countries. So, if you receive an order from Canada, you will want to have your products delivered from Canada FBA; on receiving an order from Mexico, you will want it to be delivered from Mexico FBA to avoid extra charges applied for distant delivery. In order to do this, follow the following process:
Open local FBA locations in countries wherever major volume is coming from.
Link the local Amazon store with the local FBA setup
Selling Internationally and fulfilling using MCF from Multiple FBA location
Once a brand opens multiple FBA locations and is generating orders through sources other than Amazon in local markets, it creates a problem to route the orders. Amazon doesn’t provide any solution currently to dynamically route orders to different FBA locations.
This can be solved using a dynamic order management solution that has advanced order routing capabilities. If the solution has ready integration with FBA and other channels from where the brand is getting orders, it can help to reroute the orders to nearest FBA warehouse.
This order rerouting feature will help you avoid extra charges involved in distant delivery with FBA. At the same time, reduced delivery timelines will ensure happy clients and hence better brand perception.
Detailed Process of Order Routing between Multiple FBAs for MCF:
The brand registers with the order management solution
Integrates the required FBA accounts along with other channels
On receiving an order which needs to be fulfilled by Amazon, it can fetch the customer details and depending on the distance and stock availability can route the order to the nearest FBA location that is able to fulfill the order.
This is a powerful capability in a competitive market. Brands are increasingly going global both via Amazon and through other sources. This setup enables them to grow their business across geographies without having to worry about opening fulfillment centers on their own and also save tons of costs by doing local fulfillment using FBA enabled MCF.
Spotlight on your key business objectives with Amazon MCF and proceed further with a favored opinion. Go selling!